What’s changed: The DBS ID verification update

What is a DBS check?

A DBS check (Disclosure and Barring Service check) is a background check used in the UK to help employers make safer recruitment decisions, particularly for roles that involve working with children or vulnerable adults. 

It shows any criminal convictions, cautions or warnings a person may have and in higher-level checks, whether they are barred from certain types of work. 

DBS checks are vital for protecting the public and maintaining trust in professions such as teaching, healthcare and social care.

We understand the process of gaining a DBS check can be very difficult and confusing if you haven’t gone through the process before, so we have highlighted a few of the new points you need to be aware of below!

What’s changed?

Changes announced in April 2025 aim to make the process simpler, fairer and more transparent for both candidates and schools.

Here are the key changes you should know:

• Everyone uses the same 3-route process – there is no longer a separate route specifically for non-UK nationals
• No requirement for a proof of address document – the new rules remove the mandate that one of the identity documents must show your current address (for Route 1 checks)
• More documents are accepted – new options have been added to the list of acceptable ID documents:
  • Group 1 now includes e-Visa, Biometric Residence Permit (BRP), and Application Registration Card (ARC)
  • Group 2b now includes HMRC self-assessment or tax demand letters and European / Global Health Insurance Cards (EHIC/GHIC)
• Improved guidance on document checking – clearer instructions and example scenarios have been provided to help DBS verifiers understand how to inspect documents and spot discrepancies
• Retention requirement – organisations now need to keep the evidence records of the documents used for identity verification for a minimum of two years.

One more important note: although these new guidelines take effect in April 2025, there is a transition period – the previous guidelines may still be used until 1 November 2025 to allow organisations to make necessary system changes. You can find out more by visiting the government website here.

Need help navigating the DBS changes? Register with us today and let us guide you through the process!